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Important Updates and Resources for Long-Term Care Providers

COVID-19

COVID-19 Latest News, Guidance & Resoruces


We are closely monitoring the news and guidance concerning COVID-19 and are working with the Governor’s office, the Indiana Department of Health and AHCA/NCAL, to ensure our member providers receive the necessary guidance to care for the most vulnerable Hoosiers. Visit this webpage daily to access the latest updates.

IDH Guidance and Standard Operating Procedures

Updated Guidance from CMS

Other Resources

 

June 23: IDH’s Nurse Aide in Training Registry

A REDCap Nurse Aide in Training Registry has been created to provide a record of nurse aides in training in nursing facilities in Indiana. This will enable IDOH to monitor capacity related to the training, testing and certification of nurse aides.

READ MORE

 

 

June 20: Indiana Department of Health is Clearing the Warehouse of PPE Supplies

The Indiana Department of Health is opening the opportunity for LTC providers (SNF/NF and Assisted Living) to submit PPE orders through the Langham portal.

  • Website Portal:  To set-up a portal account to order supplies, please visit:  https://warehouse.elangham.com.  A step-by-step guide to set up a portal account can be found here.  More than one person per facility can register for an account.

The official announcement will be in next Thursday’s IDOH newsletter.

 

 

June 16: CMS Rescinds Prior QSO on Vaccination Expectations for Surveyors Performing Federal Oversight

CMS has released QSO-22-18-ALL to announce it is rescinding the QSO-22-10-ALL memo from January 25, 2022. The January memo noted surveyors who were not fully vaccinated or who did not have an exemption should not participate as part of the onsite survey team performing federal oversight of certified providers and suppliers.

READ MORE

 

 

June 16: CMS Reduces Vaccine Mandate Compliance Surveys

The Centers for Medicare and Medicaid Service has released  QSO-22-17-ALL, with an update on how surveyors will no longer check for provider compliance with staff COVID-19 vaccine mandate during all survey activity.  The decision is supported by the high rates of compliance in initial surveys – 95% of those surveyed have been found in “substantial compliance” with the rule, according to CMS.

Oversight of the vaccine mandate regulation will be performed primarily in response to complaints alleging non-compliance with the vaccine requirement and not with all surveys that bring inspectors into a facility. Of course, compliance will be checked during an initial and during a recertification survey.

READ MORE

 

 

June 3: NHSN Revisions to COVID-19 Module Pathways

The National Healthcare Safety Network (NHSN) recently announced various revisions to the COVID-19 module pathways, which AHCA/NCAL has outlined here. The LTCF COVID-19 Module forms are updated and available on the NHSN website.

The new vaccination form will be available on the COVID-19 Vaccine Module by tomorrow, June 3. In the meantime, members can review the recent NHSN training slide deck for an in-depth overview of the changes made to the COVID-19 vaccination module. Please note that these changes are active for the current reporting period. 

 

 

May 27: COVID-19 Second Booster Guidance and “Up-to-Date” Status

On May 20, the Centers for Disease Control and Prevention (CDC) strengthened its recommendation and updated guidance that the following people should receive a second COVID-19 booster dose:

  • People ages 12 years and older who are moderately or severely immunocompromised
  • People ages 50 years and older

CDC recommends a second booster of Pfizer or Moderna at least four months after an individual receives their first booster.

READ MORE

 

 

May 27: COVID-19 Rebound After Paxlovid Treatment

On May 24, CDC issued a Health Alert Network (HAN) Health Advisory to update healthcare providers, public health departments and the public on the potential for recurrence of COVID-19 or “COVID-19 rebound.

READ MORE

 

 

May 27: Policy and Procedure for Requesting Waiver of Disapproval of Nurse Aide Training

Facilities whose CNA training has been banned had the opportunity during the COVID-19 public health emergency to request a waiver and conduct abbreviated nurse aide training in their facility by an approved CNA training program, according to the Order Authorizing Abbreviated Training of Certified Nurse Aides in Facilities Subject to CNA Training Bans. These waivers expire on July 1, 2022. Any CNA training completed after July 1 must include the full CNA curriculum and consist of 105 hours of training.

READ MORE

 

 

May 27: Nurse Aides Experiencing Delays in Placement on the Registry

If an individual nurse aide is experiencing a delay in being placed on the Nurse Aide Registry and it has been more than 30 days since they completed their training hours and successfully passed the CNA Competency Evaluation Examination, please contact Ivy Tech at CNA_QMA_testing@ivytech.edu.

If nursing facilities or training programs have questions or experience capacity issues in training and testing that will result in a delay for a nurse aide to meet the full requirements by October 6 (four months after the federal waiver ends), please keep a record and notify Suzanne Williams at suwilliams@isdh.in.gov.

 

ACCESS IDH GUIDANCE & RESOURCES

Testing Guidance & Updates


Ordering Testing Supplies – Langham Portal

Latest Updates

Regulatory Requirements and Important Resources

Important Contacts

  • Probari Phone number: Please call 317-804-4102 with any questions/issues.
  • ZOTEC Help Desk:  Please call 866-254-4628 with any questions/issues related to registration.
  • Patients Choice Laboratories (PCL): PCL, based in Indianapolis, Indiana, is a leading provider of comprehensive laboratory testing services throughout the United States. For more info, please visit www.pclabsdx.com.

IDH Guidance & Resources


Clinical Guidance

 

Infection Control and Surveys

Visitation and Activities Guidance

General Guidance

Quarantine Guidance

Signage and Forms

Essential Family Caregiver

Reporting and Testing

Cohorting Guidance

Weekly Webinars


Upcoming Webinar | July 7, 2022 from 12-1 p.m. EST

IHCA/INCAL staff host weekly webinars to answer your questions and provide guidance to all long term care providers across the state.  IHCA/INCAL will connect you with the IDH and other key partners to keep you informed on current, immediate and important issues to our industry. Frequent guest speakers include key persons from the IDH, QSource, and Probari. If you miss the weekly update, you can access the meeting recordings and handouts which are posted below.

 

HOW TO JOIN THE WEBINAR

Microsoft Teams meeting

Join on your computer or mobile app

Click here to join the meeting

Or call in (audio only)

+1 463-900-4253, 240786210#    United States, Indianapolis

Find a local number | Reset PIN

 

Webinar Recordings and Handouts

June 30, 2022

ACCESS WEBINAR HANDOUT

ACCESS MONKEYPOX HANDOUT

ACCESS WEBINAR RECORDING

 

June 23, 2022

ACCESS WEBINAR HANDOUT 1

ACCESS WEBINAR HANDOUT 2

ACCESS WEBINAR HANDOUT 3

ACCESS WEBINAR RECORDING

 

June 16, 2022

ACCESS WEBINAR HANDOUT 1

ACCESS WEBINAR HANDOUT 2

ACCESS WEBINAR RECORDING

 

 

 

June 9, 2022

ACCESS WEBINAR HANDOUT

ACCESS WEBINAR RECORDING

 

 

June 2, 2022

ACCESS WEBINAR HANDOUT

ACCESS WEBINAR RECORDING

 

 

May 26, 2022

ACCESS WEBINAR HANDOUT

ACCESS WEBINAR RECORDING

 

 

To access archive recordings of the webinars, please click here.

EMResource


EMResource is a web-based resource management and communication tool used to monitor and notify changes in resources statuses. IDH is asking you to update your PPE supplies daily in this tool so that resources can be distributed efficiently.

  • Please request your user account here.
  • Please access the user manual at this link.
  • EMResource Troubleshooting – Email Eric Shelley at the Indiana Department of Health – eshelley1@isdh.in.gov

Coordinate account registration with your facility administrator.  We recommend designating at least two individuals that can track and input data into EMResource.

Payment & Reimbursement Resources


General Resources

Medicare

Medicaid

Federal Reporting Requirements


NHSN Reporting

Related Regulatory Requirements

Resources

Personal Protective Equipment (PPE)


EMResource

EMResource is a web-based resource management and communication tool used to monitor and notify changes in resources statuses. IDH is asking you to update your PPE supplies daily in this tool so that resources can be distributed efficiently.

  • Please request your user account here.
  • Please access the user manual at this link.
  • EMResource Troubleshooting – Email Eric Shelley at the Indiana Department of Health – eshelley1@isdh.in.gov

Coordinate account registration with your facility administrator.  We recommend designating at least two individuals that can track and input data into EMResource.

 

OSHA

Using and Conserving PPE

 

Vendors

Archive Updates


access archive updates here

 

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