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Expand Brand Visibility, Attract New Clients and Help Advance the Profession

2023 Sponsorship Opportunities

IHCA/INCAL Associate Members

Explore 2023 Sponsorship Opportunities

Thank you for your interest in exploring sponsorship opportunities with the Indiana Health Care Association – Indiana’s largest trade association representing more than 480 skilled nursing facilities, assisted living and independent living communities that employ more than 68,000 long-term care professionals and provide quality care to more than 35,000 Hoosier seniors.

IHCA/INCAL Associate Members get priority sales and most sponsorship opportunities go live on January 3, 2023.

April 17-19, 2023

2023 Spring Conference

We’re excited to present the 2023 Spring Conference at the French Lick Springs Hotel & Conference Center in French Lick where long-term and post-acute care professionals from across the state will come together to get inspired by our speakers, participate in high-quality education sessions,  and network with peers and industry leaders.

The 2023 Spring Conference theme is Refocus on Regulations. The educational sessions are geared towards administrators, facility owners and operators, regional directors of operations and consultants, nurse managers, nurses, MDS, human resources, social services, activities, environmental service and maintenance, and department directors and managers. 

Call for Presenters is now open and the deadline to submit a presentation proposal is January 11, 2023.

Submit a presentation proposal

2023 Spring Conference Sponsorship Opportunities

Available: January 1 onwards 

IHCA/INCAL Spring conference offers an excellent platform for you to strengthen your brand awareness and generate more leads.

Please note: We’ve updated our sponsorship offerings for 2023. Before you reserve a sponsorship, please be sure to review our new and updated guidelines.

review new guidelines Reserve a sponsorship
  • Sponsorship includes logo placement on the attendee gift that will be distributed to all participants.
  • IHCA/INCAL will purchase the gift in coordination with the sponsor.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Reach every conference attendee staying at French Lick by sponsoring a room drop. Leave a treat, trinket, or treasure branded item with your company logo and/or custom message for attendees to find in their rooms after a long day.

  • IHCA/INCAL will purchase the gift item and work directly with the hotel on the delivery.
  • Size, weight and personalization restrictions may apply.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • Sponsor logo: Your company logo will be prominently displayed on the app’s banner image located above the Activity Stream. 
  • Dedicated Profile Page: Your profile page will include cover images and videos, headlines and company bios, unique content and downloads, social media widgets, and so much more. 
  • 4 Sponsored Posts: These dynamic, visually engaging posts act as an advertising space in the app and collect valuable data about attendees who have interacted with the posts in the form of an Ad Report which will be emailed to the sponsors directly providing you with real, tangible ROI. 
  • Media Gallery: As a sponsor you can upload photos and videos by adding YouTube, Vimeo, and Wistia links to your profile’s media gallery to attract and engage attendees. 
  • Product Listings: As a sponsor you’ll be able to include full details on any number of products, or services. 
  • Custom CTAs: Fully customizable CTAs can be added to your profile page to provide the flexibility to link to unique offers to generate leads, run event promotions, or to support any other type of sponsor-driven campaign 

Display sponsors will have the opportunity to network with all attendees while hosting a 6’ table with display materials during the sessions April 18-19.  Sponsors are recognized prominently on signage at the event. 

  Table-Top Display Includes:

  • Two (2) attendee registrations per sponsor
    • Additional attendee registrations are available at the regular rate of $225 per person.
  • One (1) 6 ft. skirted table
  • Two (2) chairs
  • Waste basket and daily housekeeping of exhibitor area
  • Complimentary Wireless internet access

Optional Add-Ons:

  • Electricity or other AV needs available for purchase through the hotel.  Pricing varies. 
  • Lead Retrieval Package available for purchase through Trade Show Leads (TSL), IHCA/INCAL’s contracted vendor.  TSL staff provides onsite training to all exhibitors on the use of the equipment. TSL provides cell phone numbers to exhibitors which allow exhibitors to never have to leave their exhibit space. Exhibitors have the ability to customize their experience by creating custom notes and/or questions in order to better qualify the lead. Pricing starts at $250.

Please note:

  • NEW – Due to space limitations, marketplace meetup tabletops are limited to only one tabletop exhibit per company. Also, only 4 marketplace meetup tabletops will be offered per industry category.
  • 2023 Associate Membership dues must be paid prior to registration of a marketplace meetup tabletop or sponsorship in order for exhibit space to be assigned. The applicant must also be in good financial standing with the association. Payment is due at the time of registration for all sponsorships and booths in order to receive an assignment. 
  • Exhibit Tabletop Placement: IHCA/INCAL will make every effort to ensure exhibitors receive their preferred marketplace meetup location. However, we reserve the right to adjust tabletop assignments to avoid conflict between competitors or to accommodate other space and planning considerations. Tabletop placement is not final until all exhibit tabletops are sold. Final tabletop placement will be confirmed with exhibitors at least one week prior to the event. 

Sponsorship includes:

  • the opportunity to welcome attendees,
  • introduce yourself, your company (*limited to 2 minutes or less) and the speaker(s)
  • signage at the session
  • recognition in the registration materials.
  • and one attendee registration

Attendees who visit the Marketplace Meetup will be eligible to win a grand prize.

  • IHCA/INCAL will purchase the gift in coordination with the sponsor.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Be part of the attendee reception by sponsoring the food and beverages.

  • Sponsorship includes signage on the food and beverage table and recognition in the mobile app.
  • Does not include any attendee registrations.

 

Help attendees get energized by sponsoring a coffee and refreshment break.

  • Sponsorship includes signage on the refreshment table and recognition in the mobile app.
  • Does not include any attendee registrations. 

This year’s workshop is inviteonly for the INHCQP network group. The workshop will focus on ER and inpatient utilization.  Sponsorship includes:

  • Access to pre-education attendees throughout the workshop on April 17.
  • The opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less) and the speaker(s).
  • Logo recognition in the Convention & Expo mobile app
  • Logo recognition on event signage
  • Opportunity to host a 6’ tabletop display set up in the back of the room to showcase your company. 
  • Includes one pre-education attendee registration (does not include full conference registration).

IHCA/INCAL Program and Education Event Sponsorships 

Please note, some sponsorship elements and benefits are subject to change. Events and related sponsorships may be added throughout the year. Any changes to sponsorships already secured will be clearly communicated with sponsors in advance of the event. 

Please contact Katy Quigley at kquigley@ihca.org or 317-616-0209 to reserve your spot!

2023 IHCA/INCAL Program and Education Event Sponsorships 

Please contact Katy Quigley at kquigley@ihca.org or 317-616-0209 to reserve your spot!

Senior Living Awards Sponsorship - $3,500

IHCA/INCAL’s year-long Senior Living Award program recognizes professionals in nursing facilities and assisted living communities across the state of Indiana for their exemplary contribution and unwavering commitment to delivering quality care. Award winners are selected from colleague nominations. Held each year during IHCA/INCAL Convention & Expo, the Senior Living Awards ceremony draws more than 400 professionals who come together to celebrate and honor the IHCA/INCAL Senior Living Award winners.

Sponsoring the Senior Living Awards is a unique opportunity to get your brand in the spotlight and demonstrate your commitment to supporting excellence throughout the sector throughout the award nomination and recognition process. 

Award Categories include:

  • Certified Nursing Assistant of the Year  
  • Caregiver of the Year 
  • Nurse of the Year 
  • Volunteer of the Year 
  • Advocate of the Year 

 

 Sponsor benefits include:

  • Year-long recognition of your company as the official sponsor of the 2023 IHCA/INCAL Senior Living Awards with your logo on all marketing collateral including the Senior Living Awards webpage, digital and social media communications, direct mailers and faxes. 
  • Logo placement on each of the professionally-produced two-minute award videos aired during the awards ceremony in front of a highly captive audience. 
  • Logo placement on Senior Living Awards photo booth. 
  • Award videos are also promoted year-long across IHCA/INCAL-owned digital and social media platforms as well as the winning facilities owned digital and social media platforms generating meaningful conversations and driving video shares across all online platforms. 
  • Invitation to the Senior Living Award Ceremony and Luncheon on Monday, July 31 at the IHCA/INCAL Convention & Expo to assist in the presentation of the Senior Living Awards. 

To view the 2022 Senior Living Award Videos, click here. 

Legislative Support Sponsorship - $3,000

This sponsorship encompasses two sponsorships into one. Support the legislative and advocacy work of IHCA/INCAL at the state and federal level. Fridays from the State House is a weekly digital communication exclusively developed for more than 6,800 IHCA/INCAL members sent and highlights the legislative action that affects the long-term care providers of our state. 

Fridays from the Statehouse includes: 

  • Logo recognition with complimentary backlink to the sponsor’s website during the legislative session on Fridays From The Statehouse webpage that hosts session summaries on a weekly basis. 
  • Logo recognition with complimentary backlink to sponsor website on weekly digital newsletters sent to 6,800 members with a preview of Fridays From The Statehouse updates.   

IHCA/INCAL hosts a long-term care professionals day to meet with senators and representatives from across the state while enjoying lunch at the statehouse. This event is slated to take place on March 7. 

LTC Professionals Day includes:  

  • Logo recognition and complimentary backlink on the Long-Term Care Professionals Day at the Statehouse event page on the IHCA/INCAL website  
  • Invitation to attend the Long Term Care Professionals Day at the Statehouse and be verbally recognized by the IHCA/INCAL staff in front of attendees.    
  • Logo and verbal recognition and an invitation to participate in the Indiana Delegations Congressional Briefing Visit in Washington DC, typically held in early June. 

Director of Nursing Workshops Sponsorship - $3,000

These clinically-focused workshops are offered twice a year and are geared toward new directors of nursing (DON), ADONs, charge nurses, unit managers and facility and corporate nurses. Historical attendance ranges from 15-35 individuals per session. 2023 dates are June 28-29 and November 15-16. Sponsorship includes the opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s) and receive logo recognition on event signage. Includes one attendee registration. 

Life Safety Code Workshop Sponsorship - $1000

This intensive two-day workshop is geared towards maintenance directors, physical plant operations, environmental services and nursing home administrators. This workshop is scheduled for February 6-7. The learning objectives of this workshop include:

  • Reviewing code expectations, regulations and leading life safety code deficiencies
  • Review and discuss life safety issues including construction, renovations, egress etc.
  • Review and discuss life safety code features of fire protection, sprinklers, doors, utilities, etc.
  • Review and discuss life safety code issues of survey requirements, electrical systems, smoke detectors, medical gases, etc.
  • Review and discuss the CMS Emergency Preparedness requirements

Sponsorship includes the opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s) and receive logo recognition on event signage. Includes two attendee registrations. 

Assisted Living Symposium Sponsorship - $1000

This two-day event is tentatively slated for fall 2023, exact dates TBD, the Assisted Living Symposium is an event tailored to the assisted living and independent living industry. Sessions are focused on assisted living nurses and clinical management and a variety of topics geared toward facility administrators, directors of admission, memory care directors, wellness/activity programming personnel, dining and nutrition personnel, and corporate staff. Average annual attendance is 75+.

  • Sponsorship includes logo placement on the attendee gift that will be distributed to all participants.
  • Recognition of sponsorship will also be given verbally and with signage at the in-person event and in the mobile conference app.
  • Does not include any attendee registrations.

Dementia Care Workshop Sponsorship - $1000

This event is slated for May 25. The Dementia Care Workshop is an event tailored to both skilled nursing facilities and assisted living communities. This workshop will cover a variety of topics and is geared towards all disciplines that work with dementia care residents including administrators, nurses, social services and activities professionals. Estimated attendance is 70+. Sponsorship includes the opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s) and receive logo recognition on event signage. Includes one attendee registration. 

Population Health Management Workshop Sponsorship - $1000

This event is tentatively slated for the 4th quarter, exact date TBD. The Population Health Management Workshop is an event tailored to skilled nursing facilities. This workshop will cover a variety of topics and is geared towards management, billing coordinators, clinical staff/nursing and corporate/regional staff. Estimated attendance is 70+. Sponsorship includes the opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s) and receive logo recognition on event signage. Includes one attendee registration. 

July 31-August 1, 2023

2023 Convention & Expo

Join us at our premier event that is focused on providing a dynamic, collaborative forum for all professionals across the spectrum of long term care. Our goal is to provide a unified voice for long term care, and to educate, inform and advocate on behalf of health care providers, consumers and the workforce. Attendance includes Owners and operators, Administrators and Department Heads, Regional Directors of Operations, Consultants, and Nurses. IHCA/INCAL Convention and Expo sponsorship and exhibitor booths are available to both members and non-members. 

Call For Presenters 

The 2023 Convention and Expo Call for Presenters will open on February 14 and the deadline to submit a proposal is April 13.  

Interested in reserving a Convention & Expo both or a sponsorship?

Questions about how to reserve your exhibitor booth, sponsorship or other event elements can be directed to Katy Quigley at kquigley@ihca.org or 317-616-0209.

Please note: 

Exhibitor Details and Benefits

Exhibiting at the 2023 IHCA/INCAL Convention & Expo will ensure immediate access to professionals from across the spectrum of long term care. This is IHCA/INCAL’s largest annual event with a consistently sold-out trade show.
 

 

Show Location 

The expo will be on Monday, July 31 in Griffin Hall at the JW Marriott (10 S. West St.) in downtown Indianapolis, Indiana. 

Exhibitor and Sponsor Registration Timeline

  • January 3 – March 1: Title and Key Associate Member priority sponsorship and exhibitor booth selection period.
  • March 2 – May 3: Exhibitor booth and sponsorship registration opens for Standard Associate Members.
  • May 4: Exhibitor and sponsorship registration opens for non-members

Expo Schedule 

  • Sunday, July 30: 4:00-6:00 p.m. Exhibitor Setup 
  • Monday, July 31: 7:30-10:00 a.m. Exhibitor Setup 
  • Monday, July 31: 10:15 a.m.-12:30 p.m. Expo open to Attendees 
  • Monday, July 31: 1:00 p.m. Exhibitor Teardown 

Booth Pricing 

8’ x 8’: 

  • Members – $1500 
  • Non-members – $3000 

*Title Members will receive a 10’ x 10’ booth.  

Booth Fee Includes

  • One (1) CARPETED 8’ X 8’ booth with 8’ high back drape and 3’ high side drape (Title Members 10’ x 10’ booth) 
  • One (1) 6ft. skirted table 
  • Two (2) padded, armless chairs 
  • Free wireless internet 
  • Two exhibitor staff badges for working the exhibit booth (*only 2 exhibitors per booth allowed, Title Members receive 3 exhibitors per booth) 
  • Booth identification sign (7” X 44” in size, black and white) 
  • Electronic listing of attendees 2 weeks prior and post-convention, a hard copy will be provided during the event 
  • Access to the Convention App to connect with attendees 
  • Logo recognition in Convention App 

Optional Add-Ons: 

  • Exhibitor Scavenger Hunt Add-on to drive additional traffic to your booth, $250 per booth  
  • Keynote/Senior Living Awards Luncheon (luncheon tickets available for $100 per person) 
  • Electricity or other AV needs available for purchase through the hotel’s contracted provider, Markey’s. Pricing varies. 
  • Lead Retrieval Package available for purchase through Trade Show Leads (TSL), IHCA/INCAL’s contracted vendor.  TSL staff provides onsite training to all exhibitors on the use of the equipment. TSL provides cell phone numbers to exhibitors which allow exhibitors to never have to leave their booth. Exhibitors have the ability to customize their experience by creating custom notes and/or questions in order to better qualify the lead.  Pricing starts at $250. 

2023 Convention Sponsorship Opportunities

The IHCA/INCAL offers a variety of Convention sponsorships to fit your engagement needs and budget. Sponsorships are available to members on a first come, first served basis and payment is due at the time of registration to secure your sponsorship. Non-member booth and sponsorship sales will open on May 4.

Sponsorships include:

  • a digital attendee list two weeks prior to the event, a hard copy attendee list at the event (if attending), and a digital attendee list post-event that includes any attendee swaps or onsite registrations.
  • logo recognition in the Convention App and on event signage.
  • attendee registrations as noted.
  • The convention attendee gift will last long after the IHCA/INCAL Convention & Expo, so be sure to send attendees home with something they will continue to
    use!
  • Your company’s logo will be printed on each gift and given to each attendee in the Expo Hall.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations.
  • Reach every conference attendee staying at the JW Marriot by sponsoring a room drop. Leave a treat, trinket, or treasure branded item with your company logo and/or custom message for attendees to find in their rooms after a long day.
  • IHCA/INCAL will purchase the gift item and work directly with the hotel on the delivery.
  • Size, weight and personalization restrictions may apply.
  • Sponsor will receive
    • Logo recognition in the Convention App and on event signage.
    • Does not include any attendee registrations. 
       

Sponsorship includes:

  • The opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s) 
  • Receive logo recognition on event signage.
  • Includes one attendee registration. 

Sponsorship includes:

  • The opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s)
  • Receive logo recognition on event signage.
  • Includes one attendee registration. 

Sponsoring the JW Marriott guest room key cards is a great way to have overnight guests carry around your company in their pocket! The average hotel guest uses their key card six times per day, and your name and full-color graphic will be the one they see each time. Sponsor will receive:

  • Logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • The opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s)
  • Receive logo recognition on event signage.
  • Includes one attendee registration. 

Have your company name on the convention lanyard. Each attendee will be given a lanyard to attach to their name badge. IHCA/INCAL will purchase the lanyard. Sponsor will receive:

  • Logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Attendees who visit the Expo Hall will be eligible to win a grand prize. IHCA/INCAL will purchase the gift in coordination with the sponsor. Sponsor will receive:

  • Logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 
  • All attendees will receive a complimentary wireless internet code. Sponsorship includes your company name as the code for access to the internet for all attendees.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • 10 logos printed on an adhesive and placed on the carpet outside of Griffin Hall and the registration foyer area.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • Logo printed on an adhesive and flanking each side of the registration desk. Size is approximately 110” X 50”.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • 4 logos printed on an adhesive and placed at the top and bottom of the main escalator of the IHCA/INCAL event meeting space.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • Logo printed on an adhesive and placed on top of a cocktail round table set in the registration foyer area. Size of the table is 18” in diameter.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations.

Sponsorship includes:

  • Logo printed on an adhesive and placed on the windows outside of Griffin Hall overlooking Victory Field.
  • Sponsor will receive logo recognition in the Convention App and on event signage.
  • Does not include any attendee registrations. 

Sponsorship includes:

  • the opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s) 
  • receive logo recognition on event signage
  • Includes one attendee registration. 

 

Sponsorship will be for one of the breakout rooms over two days, July 31-August 1. Sponsorship includes:

  • the opportunity to welcome attendees, introduce yourself and your company (*limited to 2 minutes or less), introduce speaker(s)
  • receive logo recognition on event signage
  • and a 6’ tabletop exhibit set up in the back of the room to showcase your company. (Sponsor needs to be present for both days.)
  • Includes two attendee registrations. 

Help attendees get energized by sponsoring a coffee break. Sponsorship includes:

  • Signage on the refreshment table and
  • recognition in the mobile app.
  • Does not include any attendee registrations.

 

Be part of the attendee reception by sponsoring the food and beverages. Sponsorship includes:

  • Signage on the food and beverage table 
  • Recognition in the mobile app.
  • Does not include any attendee registrations.

IHCA/INCAL Mobile App Sponsorship Package includes: 

  • Sponsor logo: Your company logo will be prominently displayed on the app’s banner image located above the Activity Stream. 
  • Dedicated Profile Page: Your profile page will include cover images and videos, headlines and company bios, unique content and downloads, social media widgets, and so much more. 
  • 4 Sponsored Posts: These dynamic, visually engaging posts act as an advertising space in the app and collect valuable data about attendees who have interacted with the posts in the form of an Ad Report which will be emailed to the sponsors directly providing you with real, tangible ROI. 
  • Media Gallery: As a sponsor you can upload photos and videos by adding YouTube, Vimeo, and Wistia links to your profile’s media gallery to attract and engage attendees. 
  • Product Listings: As a sponsor you’ll be able to include full details on any number of products, or services. 
  • Custom CTAs: Fully customizable CTAs can be added to your profile page to provide the flexibility to link to unique offers to generate leads, run event promotions, or to support any other type of sponsor-driven campaign 
  • Does not include any attendee registrations.

 

Questions?