It looks like you have an older browser that is not supported by this site. Please click here to update.

Nursing Home Providers Can Now Register With CHIRP – COVID-19 Vaccine Coordination - IHCA

It looks like you have an older browser that is not supported by this site. Please click here to update.

Article Open to All

Nursing Home Providers Can Now Register With CHIRP – COVID-19 Vaccine Coordination

Posted Mar 23, 20213 min Read

Regulatory & Clinical
Back

What is CHIRP?

The Children and Hoosier Immunization Registry Program (CHIRP) is a secure web-based application that is administered by the Indiana Department of Health (IDH).  An immunization registry program is designed to permanently store a person’s immunization records in an electronic format and are confidential as part of the person’s medial record.

Why nursing home providers need access to CHIRP related to COVID-19 vaccinations:

  • Enables a registered and approved vaccine provider to record all newly administered vaccinations.
  • Provides immediate access to immunization records of new patients previously seen elsewhere.
  • Decreases staff time spent retrieving immunization records.
  • Reduces costs: staff time, paperwork, and vaccine use.
  • Flag’s opportunities to give needed vaccinations.
  • Provides reminder cards and letters resulting in fewer missed appointments.
  • Maintains immunization data in a confidential and secure system.

In addition to enhancing care coordination related to COVID-19 vaccinations for current and new admissions, CHIRP is also key to any nursing facility that chooses to directly enroll as a COVID-19 vaccine provider pursuant under IDH’s Phase 2 COVID-19 vaccination guidance.

The Direct Enrollment option allows long-term care facilities to receive COVID-19 vaccinations by enrolling directly at ISDH’s enrollment site (this is different than working with a Long Term Care Pharmacy where the pharmacy handles the vaccination and coordinates with the facility to administer). Under the Direct Enrollment option, the long-term care facility is solely responsible for vaccine ordering, storage, handling, and administration, and for reporting supply and administration information to the state.

How to register and access CHIRP – a two-step process

  • The facilities if they are not already registered with CHIRP will need to complete an enrollment form:

https://chirp.in.gov/chirp_files/docs/PROVIDER_SITE%20ENROLLMENT_AGREEMENT_revision_7-13_form_fill.pdf

  • Individual CHIRP users are required to complete a user agreement form.

https://chirp.in.gov/chirp_files/docs/IUA-2016-edit.pdf

Recommendations:

  • Enroll in CHIRP to help with care coordination regarding COVID-19 vaccinations.
  • Designate individual user or users at your facility.
  • Maintain the signed individual user agreement in the employee personnel record.
  • Ensure your HR department is aware of the Remove User form that must be completed within 1 week of a designated user’s last day of employment and faxed to CHIRP program at 317-233-8827.

Please forward questions to ldavenport@ihca.org

About the Author

Lori Davenport, Director of Regulatory and Clinical Affairs